Eway bill login and generation process: Know how to use e way bill login system

[] Here is everything you should know about the Electronic-way bill for the movement of goods under the GST system

The electronic-way bill or e way bill was launched under the Goods and Services Tax (GST) regime on April 1, 2018, for the transportation or shipping of goods. In this article we will elaborate on the eway bill login system and how to use it for e way bill login.

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eway bill generation methods

An eway bill can be generated by one of the following methods:

On the web
By e-invoicing

This guide will help you understand the process to generate an eway bill on the official e way bill portal.

E way bill: Process to generate it

Using your e-way bill login, you can generate an e-way bill on the e-way bill system by following this process:

Eway bill login: Step 1

Visit the official site of e-way bill system and click on the ‘Login’ button on the right side of the page at top to initiate your e way bill login.

Eway bill login

Eway bill login: Step 2

You will be asked to fill in your username, password, and captcha before you start your e way bill login. In case you have forgotten your credentials, you can click on ‘Forgot Password’, ‘Forgot Username’ and ‘Forgot Trans ID’, to reset them and start your e way bill login.

Eway bill

E way bill login: Step 3

On the next page, click on ‘Generate New’ under ‘E-way bill’ option on the left side to continue your e way bill login.

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Eway bill generation

Eway bill login: Step 4

The next page towards your e way bill login will ask you to share detailed information about the consignment. In this form, you will have to provide details like transaction type, transaction sub-type, document type, document number, document date, supplier, recipient, transporter, and goods details, etc.

E way bill

E way bill login: Step 5

Once all the information is entered, click on the ‘Submit’ button to go ahead with your e way bill login. The e-way bill system will validate the information. If all the information provided by you is correct, your e-way bill request will be processed. Your e-way bill will be generated by the e-way bill system in EWB-01 form along with a 12-digit unique number. In case, there is any error in the information provided, the system will reflect the same.

All about the types of taxes under GST: CGST, SGST and IGST

eway bill login: Must know facts

What is an eway bill login?

An e-way bill or electronic-way bill is required for the transportation of goods worth over Rs 50,000 from one place to another. In some cases, an e-way bill must be generated, even if the value of goods to be transported is less than Rs 50,000. Such instances include inter-state movement of goods by the principal to the job worker or by the registered job worker to the principal. This is also true for inter-state transportation of handicrafts by a dealer exempted from the Goods and Services Tax (GST) registration.

Apart from helping the government to generate tax, the e-way bill system helps track various business activities. E-way bills were made compulsory for inter-state transportation of goods from 2018.

Which is the official EWay Bill Login portal?

The official EWay Bill Login portal is Maintained by the NIC, this web page has to be used to generate, manage and cancel eway bills.

EWay Bill Login page services

The following services/ information are available on the official EWay Bill Login page. To use these services, you need not log in:

  • Laws
  • Help
  • Search
  • Contact us
  • Registration
  • Statistics
  • Login

E way bill login page services for registered users

Registered users can log in into the the e way bill login portal, and can get the following information:

  • Generate new e Way bill
  • Generate bulk e Way bill
  • Update Part-B/Vehicle
  • Update Vehicle-Bulk
  • Extend e way bill Validity
  • Update EWB Transporter
  • Cancel e way bills
  • Print e way bills
  • Re-generate e way bill
  • Reject EWay bills
  • Reports on Eway bills
  • User management
  • Registration: User has to select this to register for the SMS facility or the Android application to generate Eway bills on mobile devices.
  • e way bill grievance
  • Eway bill updates

Information required to eway bill login & generation

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You need to know the following points before generating the e-way bill, irrespective of the mode used to generate the e-way bill (EWB):

  • You must be registered on the EWB portal.
  • You must have the invoice or bill or challan of the consignment.
  • You should have the transporter ID and vehicle number, in case of road transport.
  • You must have a transporter ID, transport document number and date, in case of air, rail, or ship transport.

Documents needed to generate eway bill

  • Registered mobile number
  • Tax invoice
  • Product details
  • Details of the recipient
  • Details of the transporter
  • Transport ID
  • Invoice, challan or supply bill

Eway bill: When is it generated?

An e-way bill should be generated before the transportation of goods.

An e-way bill is generated when there is movement of goods:

  1. For supply.
  2. For reasons other than supply, for example, for returns.
  3. For inward supply from an unregistered person.

In this case, a supply can either be:

  1. Sale: Sale of goods and payment
  2. Transfer: As in branch transfers
  3. Barter/exchange: When the payment is done through exchange of goods instead of money

This means that an e-way bill needs to be generated for all kinds of goods movement.

Eway bill generation

E-way bills can be generated on the GSTN ( portal. E-way bill can also be generated through SMS, Android App and by site-to-site integration through API. One needs to use the same platforms to cancel e-way bills. After an e-way bill is processed, a unique E-way Bill Number (EBN) is generated and allocated to the supplier, recipient, and transporter.

Is eway bill print out needed?

No, you do not have to take out a print out of your e-way bill.

Eway bill: Who should generate it?

An e-way bill can be generated through registered, as well as unregistered persons. It can also be generated by a transporter.

Who should generate an eway bill

If you are registered under GST Before movement of the consignment Form GST EWB-01
If a GST-registered person is a consignor or consignee or recipient of goods Before movement of the consignment Form GST EWB-01
If a GST-registered person is a consignor or consignee and goods are handed over to its transporter Before movement of the consignment Part B of Form GST EWB-01
Transporter Before movement of the consignment Part A of Form GST EWB-01
A person who is not registered under GST but the recipient of the consignment is a GST-registered person Before movement of the consignment

by the recipient

Part B of Form GST EWB-01.

E way bill: When is it not needed?

An e-way bill for transportation of goods is not needed in following situations:

  1. Goods specified as exempted from e-way bill under the GST rules.
  2. When the mode of transportation is a non-motor vehicle.
  3. In case goods are transported from customs port, airport, air cargo complex or land customs station to inland container depot (ICD) or container freight station for clearance by the Customs Department.
  4. In case goods are transported under customs’ supervision
  5. In case of goods transported under customs bond from ICD to customs port or from one customs station to another.
  6. In case of transit cargo transported to or from Nepal or Bhutan.
  7. In case of goods owned by central and state governments, and local authorities and moved by rail.
  8. In case of movement of goods by the Defence Ministry.
  9. In case of empty cargo containers.

E way bill validity

Over dimensional cargo 1 day For distance of up to 100 kms
Consignment other than over dimensional cargo 1 day For distance of up to 20 kms
Over dimensional cargo Extra one day For every additional 100 kms
Consignment other than over dimensional cargo Extra one day For every additional 20 kms

Eway bill login FAQs

What is the importance of an e-way bill?

A registered person cannot transport goods worth more than Rs 50,000 unless an e-way bill has been generated.

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Category: Lifestyle

Debora Berti

Università degli Studi di Firenze, IT

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