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All about einvoice1.gst.gov.in website

[ecis2016.org] einvoice1.gst.gov.in is a portal that generates Invoice Identification Numbers for large organisations.

For the proper operation of GST (Goods and Services Tax), einvoice1.gst.gov.in is a portal that generates Invoice Identification Numbers for large organisations. Taxpayers may use it to keep track of and submit e-invoices to the GST system for further processing. There are certain conditions for accessing this platform, such as a taxpayer’s AATO exceeding Rs 500 crore.

Since January 1, 2021, taxpayers having an annual aggregate revenue of Rs 100 crore to 500 crore are eligible for the programme. Uploading and monitoring large numbers of invoices are two of the site’s most useful functions. Its goal is to improve the accuracy of GST records for large corporations.

What is einvoice1.gst.gov.in?

einvoice1.gst.gov.in generates e-invoice. In October 2020, taxpayers with aggregate revenue of moreover Rs 500 crore started utilising e-invoices. Taxpayers with a turnover of up to Rs 500 crore were also included in the program’s expansion later in the year. Such taxpayers may register on einvoice1.gst.gov.in, submit invoices to receive an IRN, monitor e-invoices, etc. using the website.

Facilities available on the einvoice1.gst.gov.in website

The e-invoice portal has the following features or functions:

  • Participant registration in the electronic invoicing platform
  • Use the bulk upload option to create a separate Invoice Reference Number (IRN).
  • Using IRN to track and validate e-invoice information
  • Retraction of IRN
  • Printing electronic invoices
  • Producing MIS reports
  • Permitting a sub-user to produce IRN, cancel IRN, and generate IRN-related reports.

Explanation of the einvoice1.gst.gov.in website’s contents

Prior to logging in

  1. On the e-invoice website’s homepage, a section labelled ‘Latest Updates’ appears on the right-hand side. This highlights the most recent implementation-related updates as well as the e-invoicing portal’s functionalities.
  2. The ‘Laws’ section, contains different e-invoicing-related laws (Rule 48), forms (INV-01), and a list of GST notices and circulars (if any) as required by law.
  3. The ‘Help’ area contains user guides for managing IRN, frequently asked questions on the subject, and tools for generating IRN in bulk.
  4. A ‘Search’ area that allows users to seek the following information:
  • Taxpayer information may be obtained by inputting the taxpayer’s GSTIN.
  • To find out the state’s name, type in the postal code.
  • By typing the HSN Code, you may access information about products and services.
  • Uploading a JSON-signed e-invoice file allows you to verify the signature and other invoice data.
  • Entering the GSTIN will provide the taxpayer’s e-invoice status.
  • An alphabetical list of GST service providers
  • Regions, HSN, Territories, dock, currency, and UQC codes are all included in the master codes.
  1. The following resources may be found in the “Downloads” section of the website:
  • App for validating QR codes will be given.
  • Exemplary signed e-invoice JSON.
  • Basic information regarding QR codes would be made accessible.
  • Additionally, frequently asked questions about the QR code will be made accessible.
  • The public key for e-invoicing for the relevant IRN generation periods.
  1. The “Contact Us” area of the website includes an email address and a phone number for assistance inquiries.
  2. To utilise the e-invoicing system for the first time, you must go to the ‘Registration’ page. SMS-based, GSP-based, mobile-based, and API registration options are all accessible for various sorts of users. The method for creating an e-invoice may be selected during registration.
  3. After successful completion of registration, the “Login” area allows users to input their credentials.

After logging in

After logging in, you will have access to the following seven primary options:

  • E-invoice

The following sub-menus may be found under the e-invoice menu option:

  • Bulk Upload

Instead of posting invoice information one after the other, a JSON file containing numerous invoices may be uploaded directly. The bulk conversion utility on the website may be used to produce the JSON. IRNs will be issued to each invoice in the JSON.

  • Cancel IRN

The created IRN may also be reversed within 24 hours of being generated if there is a mistake in providing the invoice data. Even if you cancel an invoice, the IRN will stay unique since the IRN cannot be removed. An acknowledgement number is all that is needed to locate a cancelled invoice. “e-invoice cancelled successfully!!” is shown when a cancellation attempt is successful.

  • Print e-invoice

It is necessary to input the IRN/e-invoice information of the relevant invoice in this step.

  • MIS Reports

Choosing this option will lead to the generation of an MIS report. A list of the uploaded bills would be presented, with the list being sorted according to set attributes and dates. Using the option labelled “Export to Excel,” this list may easily be exported into the Excel file format.

  • User Management

When it comes to the processing of invoices, a big company may have various employees responsible for various functions inside the organisation. This gateway regulates access granted to such people based on the roles they play.

  • API Registration

As an alternative, the taxpayer may either connect directly with his Erp software or via GSP, by clicking on “API Registration” > IP whitelisting.

  • Change Password

With this option, the user is given the ability to often change the password.

  • Update

When creating an e-invoice, it may be time-consuming to input all of your company’s information repeatedly. As a result, the GST standard portal data may be used to automatically complete specific areas when producing an e-invoice.

  • E-Way Bill

The ‘e-way bill’ option may be used to complete Portion A of the e-way bill, leaving just the vehicle number in Part B.

Recent updates regarding the einvoice1.gst.gov.in portal

  • February 24, 2022

As of April 1, 2022, businesses with an annual aggregate sales of more than Rs 20 crore and up to Rs 50 crore would be eligible to use the electronic invoicing system.

  • June 30, 2021

The Central Board of Indirect Taxes and Customs (CBIC) has issued a notice requesting the penalty charged on non-compliance with the regulations regarding dynamic QR codes for B2C invoicing between the 1st of December 2020 and the 30th of September 2021 be waived.

  • June 1, 2021

The e-invoicing system would not apply to government departments or local authorities, according to a notification issued by the CBIC on 1 June 2021 and published in the Central Tax Notification number 23.

  • March 30, 2021

According to the CBIC, non-compliance with dynamic QR code regulations for B2C invoicing between December 1, 2020, and June 30, 2021, will not lead to penalties if the person in question begins using dynamic QR codes on or after July 1, 2021.

FAQs

How many sub-users may I have at one time?

There is a limit of ten sub-users that may be formed for each location of a firm. It is possible to create 10 more sub-users for every new location of a firm.

I’m already registered for GST. Do I need separate e-invoice portal registration?

Yes, the e-invoice site requires a separate registration based on a GSTIN. However, taxpayers enrolled on the e-way bill site are exempt from registering separately on the e-invoice platform.

Why can’t I produce reports for a start and finish period?

Reports may only be created for a certain day in order to prevent the system from having to deal with any extra strain and to maintain its ability to operate without interruption. It is recommended that a report be generated for each day individually, if necessary to do so.

Are changes to an e-invoice possible?

According to the rules of the GST legislation, amendments may be made on the GST common site rather than the e-invoice portal, because the e-invoice portal does not support amendments.

Can I cancel e-invoices partially?

E-invoices cannot be completely cancelled once they have been generated; the window for doing so is limited to 24 hours.

Is it required to designate sub-users?

The assignment of sub-users is not required in any way, shape, or form. The taxpayer is responsible for determining the appropriate range of sub if any are allowed, taking into account the requirements of his own company.

Source: https://ecis2016.org/.
Copyright belongs to: ecis2016.org

Debora Berti

Università degli Studi di Firenze, IT

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