State wise land record name: Search land records online

[ecis2016.org] Most states have an official portal that allows property owners to perform land record search by name. Here is a guide.

Gone are the days of long queues to register your land or property through a Tahsildar. The process has now become exceedingly modern and online to ensure a hassle-free experience. Especially after the lockdowns, citizens may prefer to stay indoors and do a land record search by name online to register their property. We explain what a land record is, the benefits of digitisation of the same, and how you can perform a land record search by name in your state.

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What is a land record?

A land record is essentially a term used for documents and records conveying information about the land and its ownership. Documents such as Records of Rights (RoRs), register of the lands, crop inspection register, tenancy, mutation register, and disputed case register comprise a land record. The process of checking land records was offline until recently and required visits to the Tehsil office to confirm authenticity. However, now the entire process is online in most states, and you can easily perform a land record search by name and what type of land is available. 

Types of land

The four types of land are:

Residential land 

As the name suggests, this is an empty plot used for housing purposes. This type of land is used for individual housing of flats or residential resorts. If you plan to buy a home in a specific state, you can perform a land record search by name for this type of land.

Industrial land 

This type of land is used for setting up industries. When performing a land record search by name, it is easily distinguishable from other types of land because the size is usually larger. While performing a land record search by name, you can check whether the land is away enough from other residential areas or not.

Commercial land 

This type of land is typically used for commercial purposes like setting up office spaces, warehouses, etc. Some examples of institutions found in this type of land are: 

• Offices
• Showrooms
• Shopping malls
• Shops
• Retail markets, etc

If you are part of a company and are performing a land record search by name, check whether the land is situated in a busy area or not.

Agricultural land 

This type of land is the most profitable and productive land as the Indian economy predominantly depends on agriculture. More than 50% of the total landmass in India is agricultural land. If you are looking to buy a piece of agricultural land, you can perform a land record search by name.

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Digitisation of land records

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Land records were manually maintained in the past. This led to many scams, litigations and property disputes. To counter this, the government in 2008 launched the Digital India Land Record Modernization Program (DILRMP), previously known as the National Land Records Modernization Program (NLRMP). This initiative paved the way for a fair exchange of land deeds. It kept vigilant tabs on property-related frauds and provided ample information about the land records.

Since 2022, over 92% of land records have been digitised after being carefully verified. Performing a land record search by name is as simple as a few clicks or taps. After the lockdowns, the government has stressed digitisation even more.

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Benefits of digitisation of land records

Transparency while performing a land search by name

The availability of land records online has greatly increased security and authenticity and has drastically reduced the documents’ manipulability.

Tax evasion is made impossible

With the factual and systematic arrangement of data online, the landowner’s name is accessible, leading to a compulsory payment of property taxes without fail.

Clarity of ownership

With digitised records, there is absolute clarity over the name of the rightful owner of the property. In the past, there was much ambiguity over the same as the written copies were often too worn-down to make out the exact name of the owner legibly.

Reduced hassle

Critical processes such as obtaining occupancy certificates and plan approvals can easily be completed online without spending countless hours going from one government office to another.

All-in-one-stop

The online portals of the various states are essentially one-stop portals offering one the ability to maintain and handle land records, register properties, and update geo maps, providing maximum accuracy while performing a land record search by name.

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State-wise land record search by name

As most states maintain their online portals, you can easily perform an online land record search by name, according to your state. 

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Land registration process

The registration process can be online or offline. The registration procedure is discussed in detail below:

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Step 1: Determine the circle rate of your area- the minimum value of a fixed plot of land. The government sets this and is typically represented as INR per square metre.

Step 2: Calculate the registration fee and stamp duty of the property.

Step 3: Make the online payment for the property’s registration fees and stamp duty. Remember, the online fee must be filled up from the relevant states’ online portal. 

Step 4: Take an appointment with the sub registrar’s office under whose jurisdiction your property lies. You can get this information by the online portal provided above obtained from performing land record search by name. 

Step 5: Ensure all documents are in order and that the buyer(s), the seller(s), and the two witnesses have provided their signature.

Step 6: Visit the sub-registrar’s office on the allotted appointment date to submit the necessary documents for final registration.

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List of necessary information and documents

Given below is a compilation of necessary information and documents for online and offline property registration, respectively:

Online registration

You have to purchase the e-stamp papers and pay for the registration fee and stamp duty online. Some other information includes:

• Description of the property, such as the area, pin-code, etc.
• Type of property, whether industrial, residential, commercial or agricultural.
• Mode of ownership, i.e., a purchase, gift, inheritance(sometimes considered a gift), lease, etc.
• Personal details of the owner.
• Document of proof of property.

Offline registration

You would have to submit the following documents at the registrar’s office :

• A non-judicial stamp
• Two passport-sized photos
• The stamp duty, along with the e-stamp paper
• A photocopy or xerox of your PAN card
• E-registration fee receipt along with the undertaking
• The original ID proof of all parties involved
• Receipt of TDS of the property if the value is more than 50 lakh
• Documented history of property ownership in case it is a generational house property

This shift from the offline mode to a much more trustworthy online mode wherein one can look up a land record search by the name of their particular state provides convenience for those looking to register land and property. 

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