Housing society management, now an app away

[] There are several apps that help in digitising and streamlining the functions of housing societies – from payment collection and accounting, to facilities management

Megha Chauhan defaulted on the payment of her society’s maintenance charges. The lapse wasn’t intentional; she just kept forgetting. In a world that’s increasingly taking the paperless route, there’s no reason why reminders for bill payments, receipts for the same, and notifications for society meetings, shouldn’t follow suit. Here are a few apps and softwares that can make managing housing societies a breeze.

You are reading: Housing society management, now an app away


This web-based software provides facilities for accounting, facility management, communication channel between flat owners, tenants and the managing committee and visitors’ entry. It also has provisions, to compute the society’s budget and balance sheet and calculates taxes. The software can prepare bills and collect maintenance fees on behalf of the society, through its own payment gateway. Other features include an SMS and email alert system that sends out reminders on debts, dues, etc., a virtual notice board that informs residents of festival celebrations; meetings and other events; as well as notices on water shortage, building repairs, etc. The site also provides a facility for tracking members’ complaints and has a newsfeed page, which can be used to inform members about the latest developments in the society.

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It also has an app, which allows neighbours to network among themselves, lodge maintenance requests and book facilities. The ADDA Gatekeeper app on Android and iOS, can help societies to manage visitors’ and staff entry and replace conventional registers.

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ApnaComplex provides housing societies with billing and accounting tools that can fully automate collections. It also allows bookkeeping and maintenance of balance sheets and income-expense statements.

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Much like ApartmentADDA, it also has collaboration tools (such as notice boards, discussion forums and photo galleries), facility management tools (such as asset tracker, inventory tracker, vehicle and parking lot management) and a complaint box, enabled with service level agreements and auto-escalations. Apna Complex also has an Android app.

Apartment Sathi

Apartment Sathi manages the accounting and auditing needs of housing societies, such as payment of maintenance charges, income and expense tracking and management of cash flow. The company has also developed a communication platform that includes residents’ address book, a notice board, an events calendar and instant polls. The software also provides a facility for administrator support and document storage. It creates a landing page for the apartment’s website, which also stores maintenance contracts, notices, staff records and admin files.

Society Run, Society Hive, and Society123, are some other software that help to digitise the processes in housing societies. As most of them provide the same services, it is advisable to use their free versions, to decide which one suits your needs.

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Category: Lifestyle

Debora Berti

Università degli Studi di Firenze, IT

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