Can a sub-registrar reject your property registration application?

[ecis2016.org] We examine the grounds on which a sub-registrar can refuse to register a property documents and how the parties involved in a transaction can avoid this situation

It is common knowledge that you have to go to the sub-registrar’s office in the area concerned to get you property registered. The primary functions of sub-registrars are to register property transaction related documents and collect stamp duty and registration charges to discharge this duty.

You are reading: Can a sub-registrar reject your property registration application?

But, you may not be aware that the sub-registrar’s office can reject your application for property registration for a wide variety of reasons, something that can entirely jeopardise your plans to offload an asset in your time of need. The sub-registrar is basically empowered by the law to reject an application for property registration, based on legal shortcomings in transaction.

This might also result in the buyer refusing to go ahead with the transaction. That is why it is important that the buyer, as well as the seller, make all efforts to ensure that the sub-registrar’s office approves of your application for property registration.

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Legally, the buyer cannot become the legal owner of a property in India, until the transaction is duly registered in your name, as provided under the Registration Act, 1908 and the Transfer of Property Act, 1982. To complete the process, the buyer and the seller, along with two witnesses, have to approach the sub-registrar’s office in the area concerned, at an appointed time. At this juncture, a new buyer may have several questions:

• What if the papers are not in order?
• What if the sub-registrar rejects the application for property registration?
• What if there are issues with the authenticity of the paper work?

The parties to the transaction should take care, to ensure that the property registration application is not rejected by the officials at the sub-registrar’s office. We look at how you can ensure this.

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Documents needed for property registration

The parties involved in the transaction have to provide various documents at the time of property registration. In addition to the property’s documents, these include the identification and address proof of the buyer, the seller and the witnesses. Apart from copies, each party would also have to produce these documents’ originals. In case a home loan is taken to buy the property, a representative from the bank would also appear before the sub-registrar.

Depending on whether you are buying an under-construction property or a resale home, you will have to provide some or all of the documents mentioned below:

• Sale deed
• Copy of the building plan
• Encumbrance certificate
• No-objection certificates
• Allotment letter
• Completion certificate
• Occupancy certificate
• Property tax receipts
• Multiple copies of the document required to be registered

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Other documents needed at the time of property registration

• Copies and original PAN cards of the buyer and seller.
• Two passport size photographs of the buyer, seller and the witnesses.
• Copies and original photo identity proof of the buyer, seller and the witnesses.

Note here that after the property is registered, the bank would keep the original documents and return it to the buyer only after the full repayment of the home loan, in case housing finance is involved in the transaction.

Note: Under the provisions of the Registration Act, the sub-registrar may reject your application for registration, with or without citing a specific reason for it.

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Contents of the sale deed

Among the various grounds on which the sub-registrar can refuse to register your property documents, is the language of the title deed document and any information mismatch. If the document is written in such a way that the nature of the contract is not clear, your application would stand rejected. The same is true in case names, addresses or occupations of the transacting parties as mentioned in the sale deed, are not duly supported by ID proofs and address proofs. Also, deletions or insertions made after the deed is typed, would make your application invalid. Hence, one should be absolutely certain about the content that is typed into the sale deed.

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Approach the right sub-registrar

The property you have bought falls under the ambit of a certain sub-registrar’s office. You have to book an appointment at this specific office, to get your property registered. In big cities, several such offices govern property transactions in various areas. This does not, however, mean you could approach any of them, to get the registration done. Find the office of the sub-registrar concerned and take an appointment, before you visit it for registration.

Parties to be present at the time of registration

All parties involved in the transaction (the buyer/s, the seller/s, the broker/s and the witnesses) have to be present at the sub-registrar’s office at the appointed time. All these people will have to provide thumb impressions, photographs and signatures at the time of registration.

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